ADMINISTRATIVE ASSISTANT I (PERM/FT/BENEFITS)

The Administrative Assistant I is responsible for performing routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, providing information to callers and other support work for a Department. Harford County Government Core Values are essential to successful job performance and this position, as with all positions at Harford County, is accountable for integrating Core Values in the execution of responsibilities.

Examples of Duties

(The following examples illustrate the work performed in the positions in the class. Positions may require some or all of these examples depending on the organization of work within the department. The list is not inclusive. A position may require duties not listed, if necessary, to accomplish the work of the department.)

• Review and/or prepares invoices, purchase requisitions and purchase orders for payment.
• Assists in the preparation of the department's budget.
• Receives and answers inquiries from employees and the public in the office and on the phone.
• Prepares or assists in the preparation of grant applications.
• Revises and develops forms; installs procedures for their use and instructs others in their application.
• Trains new team members or other staff on how to carry out work functions in accordance with Standard Operating Procedures.
• Advises the public and others of established interpretations of department and County laws and regulations.
• Manages paper or electronic filing systems, recording information, updating paperwork or maintaining documents, such as attendance records, correspondence, or other material.
• Composes correspondence. May take and transcribe dictation.
• Prepares reports as assigned; gathers and compiles statistical data nd prepares reports of findings. Enters and retrieves information using data entry devices, as required.
• Other duties as assigned.

Minimum Qualification Requirements

• Knowledge of statistical analysis
• Knowledge of administrative and clerical procedures
• Ability to prepare various forms and documents, such as preparing grant applications, as applicable.
• Ability to type with accuracy.
• Strong interpersonal skills and ability to build relationships with a diverse range of stakeholders.
• Knowledge of budgetary practices and ability to manage budgets.
• Ability to develop plans, policies, and procedures.
• Ability to communicate effectively, both verbally and in writing.
• Knowledge of financial, accounting and business management principles.
• Ability to provide internal and external customer service in a courteous manner.

Completion of a High School Diploma OR Associate's Degree with coursework in Business Administration, Public Administration, secretarial or office administration.

Possession of a valid Class "C" driver's license with no more than three (3) points. Please be advised this position requires a valid driver's license. Your application will not be considered if you fail to include the full driver's license number on the electronic application.

SAFETY:
Must comply with all Federal (OSHA), State of Maryland (MOSH), safety regulations, and applicable Harford County safety policies, procedures, or manual as required for this position.

Notes

1. Candidate must have excellent computer skills and be proficient in Microsoft Office Suite, particularly Word, Excel, and PowerPoint. Proficiency in Access is a plus.
2. Candidates utilizing the degree option must provide proof of college degree.
3. Equivalent education or experience may be considered

Address 220 South Main Street

Bel Air, Maryland, 21014

Agency Harford County Phone 410-638-3201 Website http://www.harfordcountymd.gov Address 220 South Main Street

Bel Air, Maryland, 21014